5 ways to optimise virtual teams

Working together from different locations, have become a big part of most business environments.
 More international companies are moving towards a new era of interaction methods and leaving the traditional communication tools behind. We provide you with five ways to optimise Virtual Teams.


First off, you need a good leader with the right leadership abilities, who can form a group of talented people. Leaders performance management and coaching interactions with their team members are a fundamental part of making any team work, including the virtual ones. Leaders’ should keep members connected to the vision highlighting their importance and pointing out, what you are doing together. A leadership, will also find ways to involve others in leading the team and getting members to coach each other in their areas of expertise. This will result in increased engagement from members, and it will also take some of the burdens off the leaders’ shoulders.


Culture plays a certain role, when working internationally with members from across the globe. You need to be aware of the “Do’s and Don’ts” especially when negotiating. To establish an almost perfect virtual team, members and leaders should be able to have an insight on different cultures. It is important for team members to use the time to get to know each other better, personally and professionally, as well to create a shared vision and set up guides for how the team should work in diverse cultures. Establishing a solid virtual team will gain awareness of, and sensitivity towards, other cultures, which also is important in global groups.


Virtual teams have good communication skills, high emotional intelligence and abilities to work independently. The most effective virtual teams are the small ones, i.e. fewer than 10 people. Moreover, they should have the right qualities within communication skills, internet technologies and they should be self-motivated. Related: Once upon a time my colleague sat next to me.


It is recommended to use platforms that integrates all types of communication, because even the most talented virtual teams, with the finest leadership, can be felled by poor technology – so make sure, that the technologies you use, are reliable. Related: Q&A with Nordic IT Development.


Some of the main communication challenges are, that members think, they are speaking the same language, when they are not. When you come across multicultural teams, it is essential to create a shared language. For instance, when the work is technical, the language of engineering and science, often, provide a solid foundation for effective communication. On the other hand, it gets more difficult when using technology to communicate ideas or solving problems, when there is a potential for opposing interpretation. With this follows a lot of solutions, such as setting up an intranet including photographs of team members or building virtual team rooms, so team members can interact on a personal and professional level. Related: How to make virtual teams work.

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