Time is money in the maritime shipping industry and every second spent navigating complex software can add up, impacting productivity and efficiency. That’s where Nordic IT Short Keys come into play. These powerful shortcuts are designed to streamline your workflow, allowing you to focus on what truly matters—keeping your shipments on course. In this post, we’ll explore the top 8 tips for maximizing efficiency with Nordic IT Short Keys.
1. Learn the Basics
Before you can become a master, you need to start with the basics. Knowing fundamental shortcuts can make a significant difference in your daily operations. For instance:
- Compose an Email: Use the F2 key to instantly compose a new email.
- Fast Reply: The F6 key allows you to swiftly reply to existing emails.
- Forward Email: F7 enables you to forward emails efficiently.
By mastering these basic shortcuts, you’ll find that daily tasks become quicker and more intuitive.
2. Master Email Composition
Effective communication is crucial in maritime shipping. Familiarize yourself with shortcuts for adding attachments, inserting templates, and sending emails:
- Insert Attachment: ALT + A (RTF editor)
- Edit/Send Email: F5 (HTML/RTF editor)
- Insert Template: CTRL + T (HTML/RTF editor)
These shortcuts will make composing emails faster, ensuring you communicate promptly and clearly.
3. Organize Your Inbox
A cluttered inbox can be truly overwhelming, causing stress and making it difficult to find important emails promptly. It can lead to missed opportunities, delayed responses, and a sense of disorganization in your digital communication space. Use this shortcut to keep your inbox organized:
- Mark Email as Read/Unread: CTRL + Space
Organized emails lead to a more efficient work environment, helping you stay on top of your game.
4. Navigate and Search Efficiently
Time spent searching for emails or navigating folders can add up. Learn these shortcuts to streamline your search and navigation:
- Search Specific Word in Email: CTRL + F
- Navigate to Reference Number in Email List: CTRL + G
- Move Between Tabs: CTRL + Tab
- Quick Search: CTRL + F8
- Navigate to Folder: ALT + S (this can also be used to file)
- Search: F8 (can open as a new tab or in a separate box depending on settings)
These shortcuts will save you valuable time, allowing you to find information quickly and easily.
5. Customize Shortcuts
Every workflow is unique. If the software allows, customize shortcuts to better fit your needs:
- Personalized Short Keys for Categories: CTRL + 0-9
Customizing shortcuts can make your workflow more intuitive and efficient, tailored specifically to how you work.
6. Practice Regularly
Consistency is key to mastering any skill. Regularly using shortcuts will help build muscle memory, increasing your speed and efficiency over time. Make it a habit to use these shortcuts daily, and you’ll soon find them becoming second nature.
7. Focus on Email Management
Effective email management is essential for smooth operations. Use these shortcuts to manage emails efficiently:
- File Email to Folder: CTRL + A or ALT + S
- File Email to To-Do List: CTRL + W (or CTRL + Y to file it to a colleague’s to-do list)
These shortcuts will help you quickly move emails to the appropriate folders, keeping your email organization system running smoothly.
8. Stay Updated
Software updates often introduce new features and shortcuts. Stay updated with the latest releases to continuously improve your efficiency. Consistently review for updates and acquaint yourself with any newly introduced shortcuts.
Work Smarter Not Harder With reMARK Short Keys
Nordic IT provides efficient ways to keep your maritime teams moving and working efficiently. By leveraging these shortcuts, you can significantly enhance productivity, streamline operations, and ensure that your shipping processes run smoothly. For more insights and personalized tips, reach out to Nordic IT to speak with one of our experts.
